Have you ever heard anyone complain a meeting was too short? Ever been frustrated at a meeting by rambling chit chat chewing up time while work remains undone or by stragglers routinely wandering in 10 minutes late?
Meetings concerned with business discussions sometimes go longer than expected hours. But business meets longer than one hour were less effective as compared to those meetings than held within one hour or less. When there is less time for discussion, everyone concentrates over the topic, which results in productivity. If the conducted meeting hours becomes unproductive then it’s going to be a waste of time.
- 62 meetings are attended each month by the average employee.
- 1/2 of these meetings are considered to be waste of time.
- 31 hours are spent in unproductive meetings every month
Here are some tips that describe that how to regain the control over business meeting and making them successful and productive:
- PREFIX A CLEAR AGENDA FOR MEETUP
Circulating a clear agenda in advance that allows the member to prepare for it, and conduction productive meets. It always helps if people arrive at meeting fully prepared.
- ASSIGNING A LEADER FOR MEETING
Choose a person who’s well respected and trusted by meeting staff members, and who will effectively sets up the meeting and keep the meeting on track.
- DISALLOWING THE MOBILE DEVICES
Emails, phone calls and notifications disrupt the meditation and even reflects the attentions of the members. If possible, try to go device-free during the meeting to put distraction to one side.
- LIMITING THE MEMBERS TO MEET UP
Too many cooks spoil the broth, and too many people make for ineffective meetings. Keep meeting between 4-7 persons. Moreover, carrying those members into the meeting, which are hard workers and intelligent, to derive an effective output or results.
- KEEPING MEETINGS SHORTERN
In shorter meetings, people tend to focus more and working faster. So ideally meetings should last no more than an hour. A few minutes are enough to discuss any matter, when two and more persons gathered for the same purpose.
- USE THE LAST 10 MINUTES TO RECAP
To move forward, make sure everyone is understand the topic and their own action points. Accordingly they have to response at time. To confirm this, take a recap or look on previous discussed point to be clear out.
To understand it properly, check out this info-graphic, that will surely helps you:
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